Room Scheduling Solutions
Room Scheduling Solutions
ROOM SCHEDULING SOLUTIONS
Double-booked rooms and meetings that squat in a room with nobody inside waste time. We set up room calendars in Microsoft 365, add panels outside each door and set rules so rooms free themselves when nobody shows up.
- Rooms bookable from Outlook and Teams
- Panels at the door showing who has the room
- Auto-release when meetings do not start
SCHEDULING HEADACHES
DOUBLE BOOKED
Two groups show up for the same room.
GHOST MEETINGS
A recurring booking nobody uses anymore.
NO VISIBILITY
People walk the hall looking for an open room.
SHARED CALENDAR CHAOS
A shared calendar instead of real room accounts.
WHAT WE SET UP
ROOM ACCOUNTS
Microsoft 365 room mailboxes with booking rules.
DOOR PANELS
Logitech Tap Scheduler, Joan and similar panels.
TEAMS PANELS
Teams-certified panels that show and book the room.
POLICIES
Booking limits, approvals and auto-release.
Room scheduling works best alongside a conference room system, but it also works for rooms without video.
HOW WE ROLL IT OUT
01
LIST
Name every room, size and equipment.
02
CREATE
Build room accounts and rules.
03
INSTALL
Mount panels with power and network.
04
SHOW
Teach staff to book from Outlook and Teams.
BOOKING FROM WHERE PEOPLE ALREADY WORK
Staff add the room in Outlook or Teams like any attendee. The panel outside updates right away.
- Room finder in Outlook
- Teams meeting rooms
- Capacity and equipment listed
- Usage reports on request
GOOD FITS
MULTI-ROOM OFFICES
Several meeting rooms to share.
HYBRID TEAMS
People booking from home.
TRAINING CENTERS
Classrooms and labs.
CLIENT MEETINGS
Rooms that must be ready on time.
QUICK ANSWERS
Most use PoE over a network cable. Some battery panels such as Joan models can run without wiring.
Yes. Many panels work with Google Workspace too.
If nobody checks in at the panel within a set time, the room is freed.
Yes. We quote, sell and install them.
END ROOM DOUBLE-BOOKING
Tell us how many rooms you have. We will plan scheduling for them.
Or call 717-516-0600
